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Victoria University | Melbourne Australia

Guidelines
When considering submission to VUIR there are a number of guidelines related to copyright and the University's policy that is important to read.
Who Can Submit Material?
All current Victoria University staff and students are encouraged to submit appropriate material to the Institutional Repository.
Materials Suitable for Inclusion

The University's VUIR Policy in pdf format

Material which represents publicly available research and scholarly output of the University can be submitted to the Victoria University Institutional Repository. The following types of material will be accepted

  • Refereed scholarly and research articles and contributions by current Victoria University staff and students at the post print stage (this is subject to the agreement of the publisher. Please see "Copyright and published work")
  • Refereed scholarly and research literature by current Victoria University staff and students at the pre-print stage (with corrigenda added subsequently if necessary at the discretion of the author)
  • PhD and Masters by Research degree thesis by Victoria University students.
  • University related research material such as books, working papers, discussion papers, government submissions, reports and inaugural professional lectures.

The following material will not be accepted for submission

  • Material which contains confidential information, or of which the promulgation would infringe a legal commitment by the University and/or the author should not be included in the repository. In this category is third party confidential information such as commercial-in-confidence reports as well as the University's confidential information such as information which may be the subject of a new patent application. [Note that once a patent application has been filed then publication of the content does not affect it.]
  • Unedited/unreviewed personal opinion outputs
  • Book reviews
  • Non-educational/not-scholarly outputs
  • Textbooks and teaching materials
  • Material to which granting unrestricted access would compromise ethical considerations, including those relating to cultural sensitivities
  • Theses, other than PhD and Masters by Research, except by special request of Head of School
  • Unrefereed draft papers or draft versions of papers released for discussion
  • Administrative documents and records, including those associated with research projects
  • Raw research data

Any material that fails to comply with the guidelines for inclusion may not be accepted for submission or may be removed from the repository as necessary.

Copyright and published work
For information on Copyright in relation to VUIR - please see "Copyright and VUIR"

Important Links to Information regarding Copyright

Accepted Formats
Materials can be accepted in the following formats:
  • PDF (the preferred format)
  • HTML
  • Postscript
  • MS PowerPoint
  • MS Word
  • Image JPEG, PNG, GIF, BMP, TIFF
  • Video MPEG, QuickTime, AVI
  • A URL link to the accessible full text content where it resides on another web site
Submission

In order to deposit material with the Victoria University Institutional Repository – all you need to do is send an email, let us know you are interested and we can upload your publication data from Office for Research. Please make sure you are up-to-date with reporting publications data to the Office for Research.

As a cross-check for our VUIR team, feel free to supply us with a list of your publication, but it is important that every publication is reported to Office for Research (for HERDC/ERA).

Once we have extracted all of your publication data from Office for Research, we will work on them and let you know which publications can have full-text uploaded. When you hear from us, you will asked to supply either the post-print (accepted version post refereeing) or pre-print (submitted version pre-refereeing). The version depends upon the publisher’s copyright policies.

Theses will be submitted via Office for Postgraduate Research.

 

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